DELIA (BROADWAY) ALUMNI ASSOCIATION
Constitution

  Naming:

1. a)The Association shall be named Delia (Broadway) Alumni Association (hereinafter referred to as “the Association”).
2. b)The Association is a subsidiary of the Alumni Associations of the Delia Group of Schools.

2. Registered Address:

The registered address of the Association shall be 80-86 Broadway Road, Mei Foo, Kowloon.

3. Aims of the Association:
4. a)To promote rapport and co-operation between the Alumni Associations of the Delia Group of Schools.
5. b)To foster camaraderie between the alumni and the teaching staff of this school.
6. c)To serve as an effective link between the School and the community.
7. d)To promote and organize, in the interests of the members and the society, meaningful activities which are of a social, cultural, educational, civic or charitable nature.

4. Membership & Eligibility For Enrolment:

Members of the Association shall abide by the Constitution .All applications for membership are subject to the screening by and the approval of the Executive Committee of the Association, which shall also have full prerogative and discretion to reject such applications without having to make known the reasons.

Honorary Members

The serving teaching staff members

1) To nominate candidates to serve on the Executive Committee of the Association, shall have no right to vote or stand for election.

2) To attend or participate in any activities / functions held or arranged by the Association

3) To use the facilities and enjoy the privileges accorded by the Association to its members within the membership period on a regular basis

Waived

Student Members

Students currently studying in S3 or above

1) To attend or participate in any activities / functions held or arranged by the Association

2) To use the facilities and enjoy the privileges accorded by the Association to its members within the membership period on a regular basis

HKD30

5. Patrons, Honorary Vice-President & Honorary Advisers:

Acting on the resolution passed by the Executive Committee, the Association can invite alumni (members or non-members) who have rendered distinguished contributions or services to the community to become Patrons, Honorary Vice-President or Honorary Advisers of the Association for the purpose of supporting or promoting the affairs of the Association. Patrons, Honorary Vice-Chairpersons and Honorary Advisers shall have no right to vote or stand for election if they themselves are not ordinary members of the Association.

6. Organization:

The Alumni Association shall carry the office of President for the Association. As such, it shall command supremacy over matters concerning the Association while the management of the affairs of the Association shall remain the responsibility of the Executive Committee.

7. The Executive Committee (hereinafter referred to as “Exco”):

(a)    The Exco shall remain the administrative organ of Association with a make-up of no fewer than seven members and no more than eighteen. The Exco shall be formed through election at a General Meeting and the election process shall be carried out in accordance with the procedures stated in Clause 10 hereinafter. Members receiving the highest votes at the General Meeting shall become Exco members whose term of office shall last for two years.

(b)    The Exco shall comprise no fewer than five Ordinary Members who have studied in our school for at least two years, and two school-appointed Honorary Members.

(c)    The Exco shall be formed through reciprocal voting among Association members in the First Exco meeting to be called after the General Meeting with the following office-bearers:

–         the Chairperson

–         the Vice-Chairperson

–         two Secretaries (one of whom shall be an Honorary Member)

–         the Treasurer (who shall be an Honorary Member)

–         two Recreational Secretaries

(d) The Principal of Delia (Broadway) School is the Principal of Delia (Broadway) Alumni.  He / She will host the General Meeting and shall declare final approval.

(e)  All Committee Members shall be voluntary for the position.  Payment of salary for the position is prohibited.

(f)  Committee Member shall represent the Association to facilities all events organized by the Alumni Associations of the Delia Group of Schools.

8. Duties & Prerogatives of the Executive Committee:

(a)            To enforce resolutions adopted at the General Meetings and the Extraordinary General Meetings.

(b)          To conduct all general affairs of the Association.

(c)           To make recommendations to the General Meeting.

(d)          To co-opt any Ordinary Member to take up the post left vacant by the resignation / dismissal of any Exco member.

(e)           To review and approve admission of members.

(f)           To organize sub-committees or working groups to handle extraordinary matters.

9. 9.Duties & Prerogatives of Sub-Committee or Working Groups:
10. a)Each Sub-committee or working group formed in accordance with Clause 8 hereinabove shall be presided by an Exco member and be administered by at least one Exco member or one co-opted member.
11. b)Each Sub-committee or working group shall submit reports and recommendations to the Exco for their deliberations and final approval.

10. 10.General Meetings:
11. a)The General Meeting shall be convened annually in Decem Members shall be notified in writing 14 days in advance.
12. d)The proceedings of the Annual General Meeting shall include (where appropriate):

(i)        To adopt the minutes of the previous session.

(ii)      To elect the Exco Committee members.

(iii)     To scrutinize and adopt the Annual Report and the Treasurer’s Report.

(iv)    To discuss and decide on any business relating to the Association.

11. 11.The Extraordinary General Meeting:

Upon requisition made in writing by half of the Exco members or ten Ordinary Members of the Association, the President shall convene an Extraordinary General Meeting within three weeks. Any such requisition shall specify the objects of the proposed meeting, and no other matters shall be discussed thereat. Notice in writing shall be given to all the members at least 7 days prior to the meeting. The quorum in respect of the Extraordinary General Meeting shall be the same as that for the General Meeting.

12. 12. Amendments to Constitution:

Proposals for making amendments to Constitution shall be tabled only at the General Meetings. The proposals shall then be forwarded to the President of the Association for endorsement and the approved proposals shall in turn be tabled at the General Meeting for adoption. Any amendments to the Constitution passed at a General Meeting or Extraordinary General Meeting shall not be effective until upon notification to the Registrar of Societies.

13. 13.The Executive Committee Meetings:

The Exco Meeting shall be called at least three times a year or whenever the Chairperson sees fit. The presence of half of the Committee members is necessary to form a quorum.

14. 14.Motions:

Motions at any meetings shall be carried by a majority vote.

15. 15.Chairperson of Meetings:

With the exception of the General Meetings and the Joint-School Alumni Meetings, the Chairperson of the Exco shall preside over all other meetings. In case of his / her absence, the Vice-Chairperson shall act on his / her behalf. In the event that both the Chairperson and the Vice-Chairperson are absent, the President shall appoint another member of the Exco to act.

16. 16.Finance:

Funds of the Association shall be solely used in compliance with the objects as stipulated in Clause No. 3 hereinabove.

17. Discipline:
18. a)The Exco shall issue warning to a member or call for his dismissal if he:-

(i)        has contravened the Constitution or refused to act on the adopted resolutions; or

(ii)      has, under the name of the Alumni Association, perpetrated acts which are deemed detrimental to its reputation or interest;

1. b)The Exco shall notify the member to be disciplined in writing specifying the ground(s) of the intending debarment and grant the member representation opportunity in defense of his folly (in writing or in person) before it formally undertakes sanction against that member.
2. c)The Association shall not refund donations or membership fees to a member who has voluntarily resigned or whose membership has been revoked by the association.

18. Dissolution:

If it becomes impossible to carry out activities in compliance with the aims of the Association as stipulated in Clause 3 hereinabove, then the Association may, upon the consent of the President and the passing of a resolution through a majority vote at a General Meeting or an Extraordinary General Meeting, with a quorum of two-thirds of all members of the Association, be dissolved. Any remainder of the membership funds resulting from the dissolution shall be allotted to the school to which the Association is affiliated.

                                                                Amended on 11/12/2009

* In the event of any inconsistency between the English version and Chinese version of this notice, the Chinese version shall prevail.

* 如本條款及細則之中英文版本有任何歧義，概以中文版本為準。